It is not easy being productive at work while delivering exceptional quality at the same time. Most people find it extremely difficult to balance their workplace productivity and maintaining quality. Improving productivity is the easy part, doing more work with improved quality is the hard part. So how do you produce high quality work when you are pressed for time? Here are some of the best ways you can enhance, not only the quality of your work, but also the quantity of the work your deliver consistently.
Delegate Your Work Accordingly/Ask for Help
Not many people consider this option, since they are too shy, don’t trust anyone, or are introverts. You can increase the quality and quantity of your work at the same time if you ask your colleagues to help you in completing the work. It is also important that you delegate your work to the right people, so that you don’t miss the deadline of your project and most of all ensure that they take the work seriously.
You will have to ask people for help if you want to improve the quality of your work, with your productivity. This will not only help you deliver quality work consistently but also help you make some new friends in the workplace as well.
Avoid Unnecessary Meetings
It is important that you avoid unnecessary meetings, since time is of the essence in the workplace. It also helps you maintain your focus on the job and improve the quality of your work. Recognize the value of time, and don’t waste time in meetings that are not important. Meetings with your manager are obviously extremely important, and must be given priority, and you should set aside separate days in which you have meetings, while the rest of time you concentrate on doing your work.
Even the Pharmaceutical giant GlaxoSmithKline conducted a survey and found out that the employees were wasting precious time in unnecessary meetings, when they could be productive spending time on their core tasks. After taking the data into account, they adopted a meeting process called ‘fit for purpose’ which only involved people who were directly related to events that were going to be discussed in the meeting. The rest of the related parties would get notes and the important details of the meeting later on. This enabled the employees of the company to focus on their job and improve the quality of their work, along with their productivity.
Construct a To-Do List
Many people prefer multi-tasking in order to finish their work on time. While this is a good tactic to use in order to increase your efficiency, it does not guarantee quality work. This is where a to-do list comes in handy, since you can prioritize your work and complete all the tasks in a focused and manner. This method is also useful for people, since you get a sense of accomplishment, at the end of the day when you see all the work that you have just finished in a day.
Creating a checklist for your daily tasks will also motivate you to finish your work as best as possible and you will find that you are coping with the demands of your job easily. It lessens the feeling of being overwhelmed at work and helps break down tasks, so that you don’t ever feel under pressure to complete something.
Take Regular Breaks
If you don’t take regular breaks then you are endangering your health at work. At least that is what the scientists at the Pennington Biomedical Research Center in Louisiana have found in their research. According to the research they reviewed the lifestyle of 17,000 men and women, over a period of 13 years and found that 54% of these people are likely to die due to heart attacks!
The reasons behind that are due to people spending the day sitting on their desks, without any physical exercise. Lipoprotein Lipase (LPL) is an enzyme, which breaks down the fat in the blood and converts it into energy, and when people spend the day sitting, the levels of LPL in the body drop considerably. This also causes fat cells to develop in the body, which leads to further health problems.
People who spend more than 8-10 hours sitting behind a desk are likely to have less energy at the end of the day, which decreases their productivity and the quality of the work that they deliver. Many companies focus on fewer breaks, which generally stems from the fact that productivity is measured by the amount of hours a person spends sitting behind a desk. People need to be in shape and exercise regularly in order to remain healthy and deliver quality work with more productivity.
Cut Out Your Distractions
The internet can become a huge source of distraction, particularly when you are at work and cause you to have low productivity and bad quality in your work. Social networking websites such as Facebook, Twitter, YouTube, LinkedIn, Pinterest, Tumblr and Google Chat are a cause for distraction at work and employees who spend their day on social media have decreased productivity levels at the end of the day, and research actually backs up that claim.
In the United States, there are over more than 12 billion, collective hours spent on these social networks on a daily basis. This in turn results in over $650 billion being lost per year to the U.S. economy and $4,500 per year to companies in the country according to the data. This just goes to show the importance of cutting out the distractions, which plays a significant role in helping you deliver quality work, with improved productivity.
It is important that you learn to set goals that challenge you and motivate you to work harder. In order to boost your productivity and enhance the quality of your work, you will have to set goals for yourself on a daily basis, and try to hit them on a regular basis. The goals you set for yourself should be professional and be achievable for you easily. Setting unrealistic targets could have the opposite effect on your performance, so challenge yourself but remember the limits as well.